Budget & Programming Assistant (m/f)

Duties

• Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimization of resources
• Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process
• Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximize operational effectiveness
• Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making
• Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders
• Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimize use of funds
• Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis
• Develop financial planning and monitoring tools and processes for the effective fund management by programme staff across activities, tailored to their specific needs

Requisites

• University degree or equivalent qualification in the related functional area
• Has assisted with the preparation of complex financial documents
• Has supported the performance of budget analyses
• 2 - 5 years experience in related fields
• Fluency in Portuguese language is essential. Working knowledge of English (oral and written)
• Internal Controls & Compliance
• Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities
• Performance Budgeting, Analysis & Reporting - Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles
• Resource Management - Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders
• Teamwork - Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity
• Planning and organizing - Ability to manage, organize, plan and execute tasks in setting priorities and work under pressure to meet frequent and tight deadlines
• Communication - Strong skills in oral and written communication
• Analysis - Demonstrates ability to analyze and consolidate quantitative and qualitative information from different sources to inform transfer modality selection and programme development

Notes

• Only shortlisted applicants will be contacted
• Duration of assignment: 1 year renewable contract
• Net monthly salary range: USD 1,305-00 to 2,029-00 (Salary is determined by qualifications, skills, experience & current earnings)
• Benefits: Annual Leave, Sick Leave, Medical Insurance and Social Security