Accountant

Duties

• General Accounting/Financial Management:
• Initiates wire requests for field project implementation
• Verifies vendor invoices for accuracy
• Verifies accuracy of expenses, and project accounting codes
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Ensures request for payments have appropriate approvals
• Ensures the timely deposit of cash receipts
• Responsible for recording and assigning costs based on approved budget in field accounting system (FAS)
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Compiles backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented
• If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
• Ensures the safeguard of bank checks, cash receipts, and petty cash
• Supports management of banking relationships
• Prepares, reviews, and submits project cost data prior to sending to DAI Washington
• Responsible for maintaining file management systems for soft and hard copy documentation
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Supports periodic cash counts
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Analyzes and reconciles project inventory on a regular basis ensuring that the value/purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance
• Travel Advances & Reimbursements:
• Audits travel requests and expense reports for accuracy and compliance
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance
• Payroll: Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate
• Tracks and monitors leave balances and liability payments
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
• Ensures staff compliance with timekeeping policy and procedures
• Financial Systems: Uses field accounting system (FER or FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly
• Communicates with home office system support teams on troubleshooting technical issues
• Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation – BOX
• Financial Reporting: Prepares vendor and remittance tax forms and ensure these are submitted in a timely manner
• Prepares and submits monthly reconciliation reports for review
• Monitors and submits advance, commitment, and grant reports
• Oversees the reporting of expenses by regional offices (if applicable)
• Monitors and reports on partner/vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements (if applicable)
• Audit: Supports preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
• Performs regular spot audits on project’s files
• Ensures backup documentation is uploaded to relevant system according to set deadlines
• Policies & Procedures: Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract

Requisites

• B.A. Degree in Accounting, Finance, Business Administration or equivalent
• 5+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
• Minimum 2 years’ experience managing USAID funded projects preferred
• Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to the time sensitive inquiries
• Experience with enterprise accounting software, and Microsoft office suite
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Fluency in English is required

Notes

• Only short listed applicants will be contacted