Procurement Administrative Associate (m/f)

Duties

• Inform the lead time to the Ministry of Health and internal customers
• Follow-up delivery dates of open Purchase Orders and update procurement tracker
• Update the internal customer of the upcoming deliveries
• Send a pre-alert to the recipient laboratory
• Receive and verify the accuracy of proof of delivery as per Purchase order description
• Prepare overview of the proof of delivery and share it with the lab team
• Assist the lab team with the requests related to distributions
• Ensure that completed procurement files are properly filed in share point and physical file based on the checklist
• Write and Review the letters and other documents
• Support the achievement of the overall project goals as required to ensure project performance
• Process and fulfill orders within the procurement system ARTMIS
• Perform other tasks as directed by the Procurement Manager

Requisites

• The incumbent for this position should possess the following qualifications:
• Experience with administrative activities
• Proficiency in common computer packages (e.g. Word and Excel)
• Good interpersonal communication skills
• Ability to accomplish goals and meet deadlynes
• Fluency in Portuguese and advanced English is required
• Proactive, responsible, keen of learning, and committed to teamwork

Notes

• Only shortlisted applicants will be contacted
• Supervision: The Procurement Administrative Associate will report directly to the Procurement Manager